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Reimbursable export funding for NY businesses and nonprofits.
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Sign in to save this grantThe Global NY Fund Grant Program is open now, offering reimbursable export funding for New York businesses and nonprofits. Before you even open the application form, you must call your regional Empire State Development representative. Skip that call, and your review may be significantly delayed. I’ve listed the contacts below with direct phone numbers, so you can start the conversation before you spend time writing a proposal.
This grant reimburses export activities trade shows, market customization, product adaptations for foreign markets—up to $25,000 for for‑profits (50% of costs) and $100,000 for non‑profits (75%). But the timing is the real puzzle. You submit, wait about 90 days, then execute. That means if you apply January 1, your first reimbursable activity shouldn’t be before April 1. Trade show booth deposits are the only exception. You front the cash, then get paid back. That’s the model.
These are the regional contacts from the official guidelines. Call them first it’s not optional.
Not sure where you stand? We built a quick tool to help you check your fit—no forms, just a few questions.
If the tool says you’re eligible, the next step is submitting your application through us. Our experts will review your narrative and budget before you send anything to the donor. If it says you’re unsure, book a 1‑on‑1 call with one of our grant specialists we’ll walk you through the nuances. And if it says you don’t qualify, don’t worry; we’ll point you to other New York export grants that might be a better match.
You need to be a New York business with 500 or fewer employees in the state, and you must have been in business for at least a year. You also have to show you understand what exporting actually costs—freight forwarding, customs brokers, packing, shipping. They want to see you’ve done the math.
The content requirement is the one that trips people up. Let’s say you run a furniture company in Brooklyn. You source lumber from Oregon, manufacture in New York, and sell through a distributor based in New Jersey. How do you calculate whether 51% of your product’s value originates in New York? You add up the value of New York manufacturing labor, any New York‑based design work, New York warehousing and distribution, and New York marketing and advertising. Then you divide that by your total product value. If the result is under 51%, you are disqualified before anyone reads your export plan. That’s why the local producer certification route—like Made in NY or Made in Brooklyn—is an alternative many businesses rely on.
If you’re a non‑profit, there’s a separate track: you need a history of helping NY businesses export, and you must be prequalified before you even apply. That means registration with the Office of the Attorney General’s Charities Bureau, certification in the VendRep system, and prequalification in the NYS Grants Gateway. If you’re an unincorporated professional association, you can co‑apply with a NYS nonprofit, IDA, or LDC, but that entity has to be the contracting party.
At least 51% of the finished product or service value must originate in New York. The calculation includes raw materials, component parts, manufacturing process, advertising, promotion, distribution, warehousing, designs, and intellectual property. A software company counts developer salaries, server costs, and IP creation location. A physical product manufacturer counts component sourcing, assembly location, and production overhead. Many businesses assume New York incorporation satisfies the requirement. It doesn’t. You need documentation showing where value gets created.
If you hold a local producer certification like Made in NY, Made in Brooklyn, or similar, you automatically satisfy the content requirement without the detailed calculation. Otherwise, prepare documentation for each cost category that contributes to your product or service value.
This is not an upfront check. You pay for eligible activities first, then submit for reimbursement. The only exception is trade show booth deposits—those can be paid before you get the green light. Everything else happens after approval. And approval takes an average of 90 days. So if you’re planning to exhibit at a trade show in March, you should apply by January at the latest—otherwise you’re either paying out of pocket or missing the event.
The guidelines give a concrete example: submit January 1, don’t schedule your first reimbursable activity before April 1. Plan accordingly. If you’re worried about cash flow, our team can help you map out the timeline and structure your budget to avoid gaps. Book a consultation to talk through your specific situation.
The Excel budget template contains validation rules that silently reject non‑compliant submissions. The template must be used exactly as provided; applicants who use custom formats are asked to revise and resubmit, which resets their place in the review queue.
The required pieces for submission are:
You don’t apply through a portal. You email your application to globalny@esd.ny.gov with separate files—do not combine them into one document.
Non‑profits face three separate registration requirements before they can even apply. You must be registered with the NYS Attorney General’s Charities Bureau, certified in the VendRep system (NYS State Comptroller’s vendor responsibility system), and prequalified in the NYS Grants Gateway. Start these early—they can take weeks. If you’re an unincorporated trade association, you may co‑apply with a NYS nonprofit, IDA, or LDC, but that entity must be the contracting party.
The application form itself isn’t published online. The scoring rubric isn’t public. There’s no list of past awardees. I’m telling you this because pretending we know everything would be dishonest. What we do know is the process: call first, email separate files, wait 90 days, front the money. That’s the foundation. If you want to navigate the unknowns with someone who’s done it before, that’s exactly what our team does.
Q: Do I really have to call before I apply?
A: Yes. The guidelines state that skipping this may significantly delay application review and approval. It’s not a suggestion. Use the numbers above to reach your regional rep.
Q: How long does approval take?
A: Average 90 days from submission. If you apply January 1, don’t plan any reimbursable activities before April 1. Trade show booth deposits are the only pre‑approval cost allowed.
Q: How do I prove my product has 51% New York content?
A: Calculate the value of raw materials, manufacturing process, advertising, distribution, warehousing, designs, and intellectual property that originate in New York. If those components total at least 51% of your finished product’s value, you meet the requirement. Local producer certifications like Made in NY are an alternative.
Q: Can I use this grant for website translation or social media ads?
A: No. Those are covered by the STEP program, not this fund. This grant is strictly for market customization, trade shows, export workshops, and product adaptation.
Q: I’m a non‑profit. What do I need before applying?
A: Three things: registration with the NYS Attorney General’s Charities Bureau, certification in the VendRep system, and prequalification in the Grants Gateway. Unincorporated professional associations must co‑apply with a NYS nonprofit, IDA, or LDC. Start these early—they can take weeks.
Q: What if my business is unincorporated?
A: Trade associations qualify only when a registered nonprofit signs the contract. The nonprofit checklist spells the workaround. Check that first before drafting anything.
Q: Can I get this grant more than once?
A: For‑profit companies may be eligible for up to two grants per state fiscal year, but you must fully close out the first grant before applying for the second. Non‑profits are limited to one per year.
Q: Can a grant writer submit on my behalf?
A: The guidelines don’t say yes or no. It’s a gray area. If you’d like us to handle the entire application for you—from drafting to final submission—our experts can do that. Start your application review and we’ll take it from there.
Reimbursement grant – You pay eligible costs first, then the grant pays you back after approval. Cash flow planning is essential.
51% NY-origin – A calculation that includes raw materials, manufacturing, advertising, distribution, and intellectual property developed in New York. Local producer certification (e.g., Made in NY) is an alternative.
International Trade Manager (ITM) – Regional ESD representative covering specific NY counties. Contact required before applying.
Booth deposit exception – Trade show booth deposits exempt from pre-approval cost restriction. Keep receipt separate.
Grants Gateway – NYS nonprofit prequalification portal. Required before fund disbursement.
VendRep – NYS vendor responsibility system. Non‑profits must be certified here.
Charities Bureau – NYS Attorney General’s office. Non‑profits must be registered and current.
Market customization – Adapting product, packaging, or marketing for foreign cultural or regulatory requirements.
Product adaptation – Modifications to meet foreign regulatory requirements, geographic conditions, or buyer preferences.
Trade show participation – Booth space, shipping, travel at federal per diem rates.
Rolling deadline – Applications accepted continuously; no fixed cutoff.
90‑day processing – Average time from submission to approval. Activities must be scheduled after this window.
STEP program – State Trade Expansion Program, a related export assistance program.
Unincorporated association co‑applicant – Trade associations may apply only if a registered NYS nonprofit, IDA, or LDC signs as contracting party.
Export readiness – Demonstrated understanding of freight forwarding, customs brokers, shipping, and foreign market requirements.
If the eligibility rules didn’t line up—maybe you’re under a year old, or you don’t meet the NY‑origin requirement—don’t give up. There are dozens of other New York small business grants that might work better. The STEP program, for instance, is a close cousin with broader allowable uses. And if you’re a manufacturer, there are specific programs for equipment and workforce training.
Let our matching tool find them for you.
You’ve seen the friction points: the mandatory call, the 90‑day timing trap, the hidden non‑profit prequal stack, the missing scoring rubric. Every one of those is a place where a good application can go wrong. Our role is to catch those before they happen.
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I’ve spent years tracking New York state grants, with a focus on export assistance programs. My goal is to give you the real path to funding. If you have questions or want to talk through your application, schedule time with me directly.
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